Terms and Conditions

These Terms and Conditions apply to all attendees who have registered for CompCon 2015 and/or CompCon 2015-related events.

Registration

All transactions are performed through Eventbrite and use SSL with 128-bit encryption. Eventbrite accepts MasterCard and Visa. All transactions are performed by the event organisers on behalf of CompCon Incorporated. Registrations are not confirmed until payment is completed.

Cancellation Policy

Cancellations made prior to 22 August 2015 - any registration fee paid will be refunded in full.
Cancellations made between 22 August and 19 September 2015 - incur a 50% cancellation fee, which will be deducted from any registration fee paid. The balance will be refunded.
Cancellations made after 19 September 2015 - No refund.

Substitutions

You may substitute another person, however you must contact us with this person's details. If you wish to substitute after 31 August, please note that we cannot guarantee provision of any personalised items.

Privacy Notice

In the course of registering for the event and related events, personal information will be collected about attendees such as their name, contact details, etc. This information is required to facilitate registration to to the event, for catering requirements, and for organisers or their agents to contact particular attendees as and when required in respect of the event. Attendees who do not disclose this personal information will be unable to complete registration at the event and will therefore not be able to attend.

Personal information will only be disclosed to CompCon Incorporated, the event organisers, and to Government agencies where organisers believe disclosure is appropriate for legal compliance and law enforcement; to facilitate court proceedings; to enforce our terms and conditions; or to protect the rights, property, or safety of the event, our attendees, or others. CompCon Incorporated will not sell your personal information to third parties and will not use your personal information to send promotional material from any of our affiliated partners and/or sponsors. All personal information will be kept private and used only for event registration purposes, statistics for future events, and convenience for future event registration.

Notices and announcements regarding the event will be sent to attendees via email. Attendees consent to receiving emails from the event organisers regarding the event.

From time to time event organisers update their information and website practices. Please regularly review this page for the most recent information about the event privacy practices. Any changes to this Privacy Notice will be notified to attendees via email.

Personal Property

Attendees are responsible for their own property at all times. CompCon Incorporated cannot guarantee the safety of attendees’ personal property, and as such attendees are advised to leave valuable items at home.

Organiser Directions

Attendees must comply with any reasonable directions given by the event organisers, officers of CompCon Incorporated or venue staff. Attendees agree to abide by the statutes and policies of The University of Queensland, and obey any directions of university staff. Attendees who fail to abide by such directions may be removed from the conference immediately and without refund.

Network

Attendees may be provided with access to a wired and/or wireless network. The access to this network is a privilege and not an entitlement, and must be used appropriately. Inappropriate use includes, but is not limited to: unlawful activities, interfering with the equipment or network access of others and not respecting the reasonable expectations of privacy that attendees have for traffic flowing through the network.

Any deliberately malicious activities on either the wired or wireless networks will be grounds for instant removal from the conference, without refund.

If any attendees use the network inappropriately, the organisers will take any enforcement action they consider appropriate. Enforcement action includes but is not limited to:

• suspending access to the network
• disconnecting the network permanently
• removing the attendee from the conference (without refund)
• reporting the incident to the police or other appropriate authorities
• any other measure the organisers see fit

Network access is being provided by The University of Queensland, and attendees agree to abide by university regulations. For security and operational reasons, network traffic may be monitored.

Discrimination and Anti-Social Behaviour

CompCon Incorporated is proud to support diverse groups of people in IT, particularly women, and will not tolerate in any fashion any intimidation, harassment, and/or any abusive, discriminatory or derogatory behaviour by any attendees of the event and/or related events.

Examples of these behaviours and measures the event organisers may take are set out in the Code of Conduct. By registering for and attending a CompCon Incorporated event, you agree to this Code of Conduct.

Media

Any media attending the event are required to identify themselves as "media" to attendees prior to speaking on the record with any attendees of the event. It is the responsibility of the media to introduce themselves to the persons they wish to interview and to arrange any interviews with those persons.

To apply for a Media Pass, please contact [email protected].

Health and Safety

Speakers are responsible for ensuring that their talks/workshops meet UQ and QLD Occupational Health and Safety requirements. If you are unsure, please contact the organisers on [email protected] to discuss it further.

Immigration/Entry Requirements

Anyone who lives outside Australia will need a passport and may require a visa to gain entry into Australia. Please contact your local Australian Embassy or High Commission for further details. If a letter of invitation is required, please contact [email protected].

Code of Conduct

CompCon Incorporated events are inclusive events which invite diverse groups of people regardless of age, race, gender, sexuality, or religion - to discuss and learn about all things Computing in an environment of mutual respect, tolerance and encouragement.

All participants at any CompCon Incorporated event are required to agree to and abide by the following Code of Conduct. This Code of Conduct applies to all event attendees, sponsors, suppliers, venue and media personnel and event organisers.

Respectful Behaviour

CompCon Incorporated strives to provide a fun, educational and friendly atmosphere at its events, and has high expectations for speakers and attendees so that all can enjoy their experience. We value the participation of each member of our community and want all attendees to have an enjoyable and fulfilling experience. Accordingly, all attendees are expected to show respect and courtesy to other attendees throughout the event and at all associated events, whether officially sponsored by CompCon Incorporated or not.

CompCon Incorporated will not tolerate any intimidation, harassment, and/or any abusive, discriminatory behaviour by any speakers or attendees. The use of inappropriate, derogatory, and/or offensive material during presentations and lightning talks is strictly prohibited and will lead to disciplinary actions, up to and including dismissal from the presentation or event and exclusion from future events.

Harassment includes offensive verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race or religion, sexual images in public spaces (including presentation slides), deliberate intimidation, stalking, following, unwanted photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behavior are expected to comply immediately.

Be careful in the words that you choose. Remember that sexist, racist, and other exclusionary jokes can be offensive to those around you. Excessive swearing and offensive jokes are not appropriate for CompCon Incorporated events.

All communication should be appropriate for a professional audience, including people of many different backgrounds. Sexual language and imagery is not appropriate for any event venue, including talks. All presentation material should be suitable for people aged 15 and above. No exceptions.

Be kind to others. Do not insult or put down other attendees. Behave professionally. Remember that harassment and sexist, racist, or exclusionary jokes are not appropriate for CompCon Incorporated events. Attendees violating these rules may be asked to leave the event without a refund at the discretion of the event organisers.

Smoking

Smoking is prohibited inside all conference venues, including social event venues. Attendees wishing to smoke are advised that The University of Queensland maintains a smoke-free work environment, and smoking within 5 metres of a building entrance is prohibited. Please consider others and refrain from smoking directly outside venue entrances.

Alcohol

Alcohol is prohibited at all conference events. Attendees who are intoxicated at a conference event will be asked to leave.

Venue Rules

Attendees must comply with any reasonable directions given by the event organisers, officers of CompCon Incorporated or venue staff. Attendees who fail to abide by such directions may be removed from the event immediately and without refund.

Violations

If someone hears or sees a speaker, attendee, organiser or volunteer violating this Code of Conduct, they should contact an event organiser directly. All complaints made to CompCon Incorporated or event organisers will remain confidential, be taken seriously, investigated, and dealt with appropriately.

In the event of a violation of this Code of Conduct, CompCon Incorporated may take any or all of the following measures:

• The alleged offender may be asked to stop or modify their behaviour
• The alleged offender may be warned that enforcement action will be taken if the behaviour continues
• If the behaviour continues, the alleged offender may be asked to immediately leave the venue and/or will be prohibited from continuing to attend the event (without refund)
• The incident may be reported to the police or other appropriate authorities

CompCon Incorporated is aware of the responsibility required to ensure a successful and productive event. If an incident occurs, CompCon Incorporated will formally apologise to those affected. A record of the incident will be kept and future measures will be taken to ensure that it does not happen again.

Acknowledgement: This document is based off the linux.conf.au 2013 Terms and Conditions and Code of Conduct